Timesheets record, track, and accurately report on the time that employees spend on jobs and projects in addition to non-chargeable and downtime activities. The benefits include:
- More accurate customer invoicing using actual employee billable hours
- Billing cycles may reduce
- Provides up to date information for Payroll
- Helps increase profitability and assists with more accurate quoting/estimates
- Better understanding of your current and future utilization and productivity by comparing planned versus actual.
- Enables the ability to compare Payroll hours paid to hours recovered in Jobs and Assemblies.
Ideally a Timesheet system should:
- Be easy to learn and use
- Record and track multiple variables such as employee, job number, project or site reference, task, date and so on
- Be saved and stored on a central database for up-to-date information sharing
- Provide various methods of data capture including:
- Manual paperwork (traditional, easy to use and reliable)
- Barcode scanning devices
- Touch screens for the factory floor
- In-house batch data entry
- Import from external media eg PDA and PDT devices
- Web and Phone enabled for data entry onsite or on the road
Ostendo allows you to capture timesheets using a range of different methods and devices including:
- Key hours directly to jobs using hours or start/stop times
- Record hours in the Custom Data Entry screen by keyboard, touch screen or scanner
- Import from external sources, such as Spreadsheets, Email attachments, etc
- Web enabled timesheet data entry
- iPhone/iPad or similar device data entry (using scripts)
- Tablets and PDT Devices (using scripts)
Once the data is recorded in Ostendo you can:
- Automatically update Job and Projects with billable and non-billable times
- Accumulate Employee productive and non-productive times and export to a Payroll system
- Report on Timesheets using analysis reports, alerts, dashboards, and export to PDF, Spreadsheet, XML, etc
- Allow management to inquire on labour productivity securely via the internet.
Please also read Productivity Tip 18 – Labour Cost Recovery
http://www.ostendo.info/support/tips/tip18.php